About Our Club By-Laws
Our club by-laws are reviewed each year and comply with requirements and recommendations from the San Diego Count Democratic Party, which requires club rechartering annual, and the California Democratic Party (CADEM), which oversees club coordination.
To download a copy of our club bi-laws, click here.
RANCHO SANTA FE DEMOCRATIC CLUB
APPROVED JANUARY 2015
ARTICLE I -NAME
The name of this organization shall be the Rancho Santa Fe Democratic Club.
ARTICLE II- MISSION
The Mission of the Rancho Santa Fe Democratic Club is to promote and advance Democratic principles by educating the membership and the community on vital issues, current legislation, and the Democratic Party. The Club encourages intelligent participation in the democratic political process, advocates positions on issues, supports or opposes ballot propositions and initiatives, provides a forum and endorsements for Democratic candidates and candidates in non-partisan races, provides election support, and facilitates connection with other Democrats.
ARTICLE III - MEMBERSHIP
SECTION 1 - ELIGIBILITY
Anyone registered as a Democrat or, has expressed intent to register as a Democrat, shall be eligible for membership in this club.
Section 2- GOOD STANDING
Everyone eligible to be a member of this club and whose annual dues are currently paid shall he a member in good standing.
SECTION 3 - DUES
Dues in an amount set by the Board of Directors shall be due and payable upon joining the club, and annually at the beginning of every calendar year thereafter.
SECTION 4- VOTING
No proxy voting shall be permitted. Each eligible member may vote in person, by mail, or by e-mail according to procedures established by the Board of Directors.
ARTICLE IV - OFFICERS
SECTION 1 - ELECTED OFFICERS
Elected officers of this club shall be the President, Vice-President of Marketing and Communications, Vice President of Membership, Vice President of Programs and Speakers, Secretary and Treasurer. Each shall be elected at the Annual Meeting and hold office for one year or until their successors are elected.
SECTION 2- DUTIES
The duties of the elected officers shall be as follows:
The President shall be the Chief Executive Officer of the club. He/she shall preside over all meetings of the club and the Board of Directors, make appointments to other positions as required, and act as official spokesperson of the club. In addition, the President should stimulate active interest in the political process, provide a constructive role for the active volunteer, contribute to effective leadership and individual responsibility, promote harmony among the club membership, between other clubs and within the San Diego County Democratic Party.
The President will ensure that an annual plan is created that outlines the yearly goals and objectives of the Club and that a supporting Budget is developed.
B. FIRST VICE PRESIDENT
The first Vice President shall serve at the direction of the President. He/she shall preside at meetings if the President is unable to do so, or is requested by the President to do so. The 1st Vice-President shall take over the duties of President in the absence of that officer, and is responsible for the annual audit as well as supervise Committee Chairs as determined by the President. The elected Officers of the Club from amongst the three Vice Presidents shall elect the 1st Vice President.
C. VICE PRESIDENT OF MARKETING AND COMMUNICATIONS:
The Vice President of Marketing and Communications coordinates the communications and activities of the Club which include publishing Club activities to local news media, production and distribution of a Newsletter, maintenance of the web site, emailing messages to the list of members and friends of the Club, creation of such additional communication vehicles, print or electronic, as may be required by Club Programs. The VP for Marketing and Communications also seeks opportunities to increase awareness of the Club in the Region and perform such other duties as the President may direct.
VICE PRESIDENT OF MEMBERSHIP
The Vice President of Membership recruits new members, maintains membership records and encourages renewals. The VP for Membership shall work to attract members whose diversity reflects the values of the Democratic Party and the region served by the Club. The VP for Membership assists with the coordination of RSF Democratic Club booths at civiv events together with the VP of Marketing and Communication, Hospitality, Fundraising and GOTV Chairs. The Vice President of Membership shall perform such other duties as the President may direct.
E. VICE PRESIDENT OF SPEAKERS AND PROGRAMS
The Vice President of Speakers and Programs shall implement the Club’s programs, speakers and events in conjunction with the Executive Board, Hospitality and Fundraising Chairs. The VP of Programs shall arrange for guest speakers and/or programs at monthly member meetings and at other Board approved functions. The VP of Programs and Speakers shall perform such other duties as the President may direct.
The Secretary shall keep the minutes of the general meetings and executive committee meetings, conduct correspondence, maintain the club’s records, and be responsible for internal communications.
The Treasurer shall be responsible for the collection of dues, receive and deposit all club funds; maintain an accurate record of club receipts and expenditures; sign all checks as authorized by the Board of Directors; make the record of club receipts and expenditures available to any member when requested; provide a report of the club financial status at club meetings as requested; provide an annual written report of club financial status; make the books and all other financial records of the club available to the audit committee each year in May. In addition the Treasurer shall be responsible for filing appropriate Federal and State campaign disclosure reports.
SECTION 3 - ELECTIONS
Elections shall be held annually. The Executive Committee shall propose potential members of the Nominating Committee to the Board of Directors. The Board of Directors shall elect five members to serve on a nominating committee. At least two members of the Nominating Committee must not be current members of the Board of Directors. The President cannot appoint members of or be a member of the Nominating Committee, ex officio or otherwise. Nominating Committee members must recuse themselves from voting for the position for which they are interested in running. The nominating committee shall elect at least one candidate for each elective office and report their selections at the next general meeting. At that meeting the floor will be open for additional nominations, which could include members of the Nominating Committee, and a secret ballot will be held. Those nominees who receive a majority vote shall be declared elected. If no person receives a majority of votes cast, a run-off shall be held between those two persons receiving the greatest number of votes. The person receiving the majority of the votes shall be declared elected.
SECTION 4- VACANCIES
Should any officer resign or fail to attend three general meetings or Board of Directors meetings in a row without cause approved by the Board of Directors, the Executive Committee shall declare that office vacant and appoint, subject to Board of Directors approval, a successor to that office to complete the unexpired term.
ARTICLE V- MEETINGS
SECTION 1 - GENERAL MEETINGS
There shall be a minimum of four general meetings each year, at least one of which shall be the Annual Meeting held in January or February. Other general meetings shall be held at such times and places as specified by a majority of the Board of Directors.
SECTION 2- QUORUM
A quorum at any general meeting shall be ten percent of the membership in good standing. A quorum of the Board of Directors shall be by a majority of its elected members.
SECTION 3- PARLIAMENTARY AUTHORITY
Robert’s Rules of Order (Newly Revised) shall be the parliamentary authority for the club on all questions not covered by these bylaws. The President shall appoint a Parliamentarian.
SECTION 4- NOTICES
At least ten days prior to a general meeting at which the following items will be discussed and voted upon, the Secretary shall cause to be deposited in the regular United States Mail or sent by e-mail a notice addressed to each member of the club in good standing:
Endorsements of candidates and/or ballot measures
Proposed amendments to these bylaws
Such notice shall specify the time, place and date of the general meeting and describe the event.
ARTICLE VI- BOARD OF DIRECTORS
SECTION 1 - FUNCTION
The Board of Directors shall approve all expenditures and carry out the club business between general meetings in a manner consistent with actions taken at the general meetings, and perform any other duties provided for in these bylaws. The President shall pre-approve any written correspondence on behalf of the club. The President shall be the sole spokesperson of the club.
SECTION 2- MEMBERSHIP
Membership of the Board of Directors shall include all of the currently elected club officers, the Immediate Past President and the then current Standing Committee Chairs.
SECTION 3 - MEETINGS
The President shall call a meeting with at least five days advance notice of the Board of Directors as needed, but not less than nine time per year. Special meetings may be called by a majority of the currently elected members of the Board of Directors at any time. A majority of the then currently elected members of the Board of Directors shall constitute a quorum.
Board meetings are open to members, but can go into closed session at the discretion of the President.
SECTION 4 – EXECUTIVE COMMITTEE
The Executive Committee consists of the six elected officers and the Immediate Past President. Its purpose includes the following: subject to Board of Directors later approval making time-sensitive decisions that would be otherwise infeasible by the entire Board of Directors, selection of Committee Chairs after nomination by the President, advice and counsel to President, and nominating successors to fill Officer vacancies subject to approval by the Board of Directors.
ARTICLE VII- STANDING COMMITTEES
The standing committees for the club are as follows: Voter Outreach/GOTV Team, Fundraising, Policy and Political Action, Governance/Parliamentarian, Hospitality and Publicity..
The President selects potential Committee Chairs subject to the approval of the Executive Committee.
ARTICLE VIII- CANDIDATE ENDORSEMENTS
The club may only endorse candidates who are registered Democrats. Endorsement requires a majority vote of the members present at any general meeting.
ARTICLE IX - AFFILIATION
The club shall affiliate as an associate member of the County Democratic Central Committee and pay the current annual fee.
ARTICLE X - TERMINATION
Should this club be dissolved, the monies remaining in the treasury, after payment of all obligations, shall be disbursed to the San Diego County Democratic Party.
ARTICLE XI- AMENDMENTS
These bylaws may be amended by a majority vote at a general meeting after such amendment has been presented at the preceding general meeting and notice has been provided as specified in Article V, Section 4 of these bylaws.
ARTICLE XII - ADOPTION
These bylaws shall become effective immediately upon their adoption and shall be the governing rules of the club.